Picture the following situation: an innovative, forward-looking agency with strong potential for growth finds itself being held back by outdated, inflexible software spread across countless separate apps. Sound familiar?
Well, there is a better way. Now picture this: the very same agency decides to take advantage of modern, centralised, and personalised software, allowing it to improve the efficiency of its processes and carry out everything from project management to controlling in one place. And suddenly the chaos caused by assorted apps and spreadsheets becomes a thing of the past.
That said, we know that the sheer number of technologies out there can be overwhelming. So, we have put together a convenient guide. Read on to find out more about the key technologies which every modern agency must have.
awork combines project management and time tracking in one tool, allowing team members to work smarter and keep track of key processes with minimum hassle. It is a cloud-based tool which supports you with the day-to-day organisation and management of projects.
With awork, you can track projects and view to-do lists in one place. Your to-do lists can be organised by topic or timeframe, and you can choose between a Kanban or timeline view. One of the best things about this tool is its simplicity. The design is modern, and the user interface is intuitive – within no time, you’ll be managing projects and tracking working hours with awork as if it were second nature.
The tool gives you a clear overview of all your projects, from their initiation all the way to their completion. Every team member can track each project’s progress and see when deadlines are, greatly simplifying the planning and coordination of projects and facilitating effective collaboration. The tool also offers project templates, which give you the option to reuse tasks and timelines. This saves time and allows you to focus on the important details.
The integrated time tracking feature is one of the standout features of this tool. Team members can easily record their hours and project managers can quickly see which team members are available at any given time. However, awork solely covers task management and time tracking, and therefore does not have the benefits of an all-in-one system, which includes the whole agency process. Awork can thus be a great addition to an all-in-one-tool if a certain part of your agency – e.g. your design team – only needs work management functions covered.
All in all, awork is a great tool for optimising your project management and time tracking processes. That said, it does not provide quite as much flexibility as an all-in-one tool, such as the one which will be discussed next.
HQ is a modern software solution designed to facilitate every aspect of an agency’s business process, from lead management and resource planning to project management and controlling.
With HQ, you can improve the overall efficiency of your agency and not only make life easier for project managers, but also for every individual team member. The interface is simple and easy to navigate, and the software is regularly updated to account for the latest innovations and changing needs of modern agencies.
Controlling and accounting are undoubtedly two of the most important tasks for agencies. They are, among other things, crucial for identifying areas for improvement. With HQ, you no longer need to rely on hundreds of different spreadsheets to do this – as all the information you need is in one place. This is made possible by the fact that HQ can be integrated with your accounting systems. And when it comes to controlling, managers can quickly gain an overview of the entire agency and manage KPIs to easily measure their project’s success.
Time tracking is also made easier with this tool. Track time on the go with the iOS and Android app. Or take advantage of automatic tracking enabled by HQ Labs’ exclusive partnership with timeBro. You can also quickly and precisely track costs and keep track of project budgets.
HQ is also very useful for resource planning. The tool provides managers with a clear overview of current resource capacity, and resource planning can be carried out via drag and drop.
The level of personalisation possible with HQ makes it unique. The tool can be tailored to the processes used and the preferred way of working in your agency. There are, for example, a wide range of configuration options. Another key feature is HQ’s integration with commonly used tools such as Personio, Jira, DATEV and Exchange.
As you can see, HQ is a true all-in-one solution designed to assist you from the first point of contact with the customer through the planning, time tracking, and controlling stages and all the way to the final invoice.
Agencies no longer have to struggle with decentralised systems and ad hoc solutions. A technical solution to the everyday chaos in an agency is good software made especially for agencies. The very best software evolves with your agency and allows you to effectively perform all tasks, including CRM, time tracking, project and resource planning, as well as controlling and accounting – all in one place. The tools presented here make the transition to modern processes and increased productivity a possibility for every agency.